Vehicle register
Search and filter the fleet, and edit a vehicle's details in one place.
Fleet Management
Fleet management for the vehicles your business owns
Keep one register of your vehicles and your drivers, with their documents and expiry dates. Move vehicles between branches, import fuel-card statements, and follow accidents from the police report to settlement, in the same cloud ERP as your contracts and finance.
Vehicle Register
Driver Documents & Expiry
Fuel-Card Statements
One register, many records
- 1
Vehicle
- 2
Movements
- 3
Drivers
- 4
Fuel
- 5
Accidents
- 6
Workshop
Everything is filed against the vehicle
Vehicles
One register for every vehicle
Every vehicle has one record: its details, its status and the history of where it has been.
Movement history
See every movement a vehicle has made.
Transfers between branches
Queue a transfer and post it when the vehicle moves to another branch.
On a phone
Staff see vehicles, availability, movements and accidents in the Android app.
Drivers
Driver records, documents and expiry dates
Each driver has a profile with their documents. Expiring and missing documents are listed, so renewals are not left to memory.
Profiles and documents
Keep each driver's profile with their uploaded documents.
Expiring and missing documents
See which licenses and documents are about to expire, and which are missing.
License import
Import driving license details instead of typing them one by one.
Assignments and incidents
Record which vehicle a driver is assigned to, incidents, and a performance log.
Fuel
Fuel-card statements, imported
Fuel spend comes from the fuel-card provider's statement. Import the ENOC or ADNOC statement file instead of re-typing it.
ENOC and ADNOC statements
Import the statement as a file. A check stops the same file being imported twice.
Fuel spend by vehicle
Review fuel spend by vehicle, card and station.
Fuel-card statement import →Accidents
From the police report to settlement
An accident is a case against the vehicle, and it follows the vehicle through repair and settlement.
Accident cases
Record the police report, towing, repair, insurance claim, customer liability and settlement.
Damage from inspections
Damage marked at a handover or return inspection can start a case.
Damage and accidents →Who Uses It
The people who keep the fleet in order
Fleet records are shared, but each role looks after its own part.
Fleet coordinators
Keep the vehicle register current and post transfers between branches.
Driver administrators
Maintain driver profiles and documents and renew what is expiring.
Fleet controllers
Import fuel-card statements and review spend by vehicle, card and station.
Accident handlers
Follow each accident case from the police report to settlement.
What Changes Day to Day
Records that do not depend on memory
Each of these follows directly from how the module is built.
Renewals are visible in advance
Expiring and missing driver documents are listed before they lapse.
Statements are imported, not typed
Fuel-card statements come in as files, and the same file cannot be imported twice.
Movements leave a history
Every transfer and movement stays on the vehicle's record.
Accidents stay with the vehicle
A case records repair, insurance and settlement in one place.
Related
Where fleet management connects
The vehicle register is shared by every other part of FleetArabia.
Workshop
Servicing and repairs for the vehicles in the register.
Workshop Management →GPS tracking server
A Traccar GPS tracking server can be connected, configured during implementation.
Integrations →The cloud ERP
Vehicles, contracts and finance in one system.
Cloud ERP →FAQ
Fleet management: common questions
Short answers about what the fleet management module does.
Is it only for rental companies?
No. The vehicle register, drivers, fuel statements and accident cases apply to any fleet a business owns.
Are license and document expiries flagged?
Yes. Expiring and missing driver documents are listed so they can be renewed in time.
Which fuel-card statements can be imported?
ENOC and ADNOC statement files.
Can it connect to a GPS tracking server?
Yes. FleetArabia can connect to a Traccar GPS tracking server, configured during implementation.
Can vehicles move between branches?
Yes. A transfer is queued and then posted when the vehicle moves.
Where are accidents recorded?
As a case against the vehicle, from the police report and towing through repair, insurance and settlement.
Start the Conversation
See your fleet in one register
Tell us how vehicles and drivers are tracked today, and we'll walk you through the register, drivers and fuel.