Inquiries
Record transport inquiries, including by reading them from an email.
Chauffeur & Transport
Chauffeur and bus transport, from inquiry to billed trip
The Transport module takes a job from the first inquiry to the invoice: quotation, booking, dispatch to a driver and vehicle, the trip itself, and billing per trip, hour, day, kilometer or passenger. School transport has its own students, terms and route schedules.
Inquiry to Invoice
Dispatch Board
School Transport
One transport job
- 1
Inquiry
- 2
Quotation
- 3
Booking
- 4
Dispatch
- 5
Trip
- 6
Invoice
A quotation can become a trip or a contract
From Inquiry to Trip
Inquiries, quotations and bookings
A transport job starts as an inquiry, which can be created from an email. The quotation that answers it can be converted into a single trip or into a contract for repeated work.
Quotations
Quote the job, then convert the quotation into a trip or a contract.
Bookings
Book trips against a contract or a one-off job.
Dispatch board
See the day's trips and assign drivers from the dispatch board.
Vehicles and Drivers
The right vehicle and driver for every trip
Vehicles are assigned with a check for clashes, and drivers see and update their trips in the Android app.
Vehicle assignment
Assign vehicles to trips, with a check that the vehicle is not already booked at that time.
Driver master
Keep the transport drivers and their details.
Driver records →Driver attendance
Record driver attendance for each day.
Trips in the driver app
Drivers see their trips in the Android app and move each trip to its next step.
School Transport
School runs planned around the school year
School transport has its own records: the students, the school terms and holidays, and the route schedules that trips are generated from.
Students
Each student with their pickup and drop-off points.
Terms and holidays
School terms and holidays, so trips are not generated on days off.
Route schedules
Route schedules with pickup times, from the route master.
Generated trips
Generate the trips from the schedules, with a vehicle clash check.
Contracts and Billing
Billed the way the contract says
Transport contracts carry their billing basis. Preview what will be invoiced, generate the invoice, and record the payment against it.
Billing bases
Per trip, hour, day, kilometer or passenger, or a monthly or fixed amount.
Invoices and payments
Preview and generate contract invoices, and record payments against them.
Billing & Finance →Who Uses It
The people behind a transport job
Each role works on the same job, from inquiry to invoice.
Transport coordinators
Record inquiries, send quotations and take bookings.
Dispatchers
Assign drivers and vehicles to trips from the dispatch board.
Drivers
See their trips in the Android app and move each trip to its next step.
Billing staff
Preview and generate contract invoices and record payments.
What Changes Day to Day
Jobs that do not fall between teams
Each of these follows directly from how the Transport module is built.
The quotation becomes the work
An accepted quotation is converted into the trip or the contract.
No vehicle booked twice
Vehicle assignment checks for a clash before it is saved.
School holidays are respected
School trips are not generated on holidays or outside the term.
Contracts bill as agreed
Each contract is invoiced on its own billing basis.
Related
Where transport connects
Transport shares its vehicles, drivers and finance with the rest of FleetArabia.
Drivers
Driver records, documents and expiry dates.
Fleet Management →Billing & Finance
Invoices, UAE VAT and statements.
Billing & Finance →The cloud ERP
Transport, contracts and finance in one system.
Cloud ERP →FAQ
Chauffeur and transport: common questions
Short answers about what the Transport module does.
Can a quotation become a contract?
Yes. A quotation can be converted into a single trip or into a contract for repeated work.
How are school runs scheduled around terms and holidays?
Trips are generated from route schedules, skipping the holidays set for the school term.
How do drivers see their trips?
In the Android app, where they also move each trip to its next step.
Which billing bases are supported?
Per trip, hour, day, kilometer or passenger, or a monthly or fixed amount.
Start the Conversation
See a transport job from inquiry to invoice
Tell us how chauffeur or bus work is booked and billed today, and we'll walk you through the Transport module.