Lease quotations
Quote a fleet composition for a corporate customer, vehicle type by vehicle type.
Fleet Leasing Software
Fleet leasing software, from quotation to financial reporting
FleetArabia takes a corporate lease from the first quotation to recurring billing: the customer accepts the quotation by link, the quotation becomes lease agreements, and the lease is billed, serviced and closed in the same cloud ERP as the rest of your fleet.
Lease Lifecycle Management
Finance Built In
Multi-Company & Multi-Branch Support
The lease lifecycle
- 1
Quotation
- 2
Customer acceptance
- 3
Lease agreements
- 4
Recurring billing
- 5
Service & replacement
- 6
Return inspection
All connected through one platform
From Quotation to Agreement
Quotations your customer accepts online
A lease starts as a quotation for a fleet of vehicles. When the customer accepts it, the quotation is converted into the lease agreements themselves, so nothing is typed twice.
Customer acceptance by link
Send the quotation; the customer accepts it through a link, and can attach their purchase order.
Conversion to agreements
An accepted quotation becomes draft agreements, which are finalized and posted.
Vehicle acquisition approvals
Where a lease needs new vehicles, the acquisition goes through its own approval workflow.
Running the Lease
Drivers, replacements and workshop visits
During the lease, the agreement stays the reference for the vehicle, its drivers and anything that happens to it.
Agreement drivers
Record which drivers are authorized on each lease agreement.
Replacement vehicles
Allocate a replacement vehicle while the contract keeps running.
Workshop visits
Book leased vehicles into the workshop for servicing and repairs.
Workshop Management →Return inspection
When a leased vehicle comes back, it is inspected with photos, signatures and damage marked on a diagram.
Vehicle Inspection →Lease Billing
Recurring billing from the agreement
Lease billing runs from the agreements: preview what will be invoiced, then generate it. VAT is applied to every line.
Recurring lease billing
Preview and generate the recurring lease invoices for the period, with VAT, deposits and credit notes.
Excess mileage
Set how often excess mileage is invoiced on each lease plan.
Billing & Finance →Corporate Customers
Accounts that see their own invoices
Corporate customers get the customer portal: their invoices, statements, contracts and service requests in one place.
Corporate accounts
Customer accounts and their contacts in the same system as their leases.
Customer portal
The customer sees invoices, statements with ageing, contracts and requests, and raises service requests.
Who Uses It
The people a lease passes through
Leasing touches sales, operations, approvers and finance, all on the same agreements.
Leasing coordinators
Prepare quotations and fleet compositions and follow them to acceptance.
Approvers
Approve vehicle acquisitions a lease depends on.
Operations
Manage agreement drivers, replacement vehicles, workshop visits and return inspections.
Finance
Preview and generate lease billing and issue credit notes.
What Changes Day to Day
Fewer hand-offs between teams
Each of these follows directly from how the leasing module is built.
The accepted quotation becomes the agreement
Agreements are created from the quotation the customer accepted, so its terms are not typed again.
Billing comes from the agreements
The recurring invoices are generated from the lease agreements, not from a separate list.
Replacements keep the contract running
A replacement vehicle is allocated against the lease instead of opening a new contract.
Customers see their own invoices
Corporate customers find invoices and statements in the customer portal.
Related
Where leasing connects
Leasing shares vehicles, customers and finance with the rest of FleetArabia.
Billing & Finance
Ledger, UAE VAT and customer statements behind every lease invoice.
Billing & Finance →Car rental
Short and monthly rentals on the same fleet.
Car Rental Software →The cloud ERP
Finance, roles and approvals in the same system as your leases.
Cloud ERP →FAQ
Fleet leasing software: common questions
Short answers about what the leasing module does.
Can the customer accept a quotation online?
Yes. The quotation is sent with a link; the customer accepts it there and can attach their purchase order.
Can one quotation cover several vehicles?
Yes. A quotation holds a fleet composition, and on acceptance it is converted into the lease agreements.
How is a replacement vehicle handled?
A replacement vehicle is allocated against the lease, so the contract continues while the original vehicle is away.
How is excess mileage invoiced?
Each lease plan says how often excess mileage is invoiced, and the lease billing picks it up.
Where do corporate customers see their invoices?
In the customer portal, together with statements, contracts and their service requests.
Is it a separate system from our finance?
No. Lease invoices, VAT and receivables are recorded in the same system as the contracts themselves.
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See the lease lifecycle end to end
Replace spreadsheets with one system for lease quotations, agreements, billing, maintenance and finance, from customer acceptance to lease end.