Rental invoices
Generate rental invoices in bulk, or a summary invoice for a customer.
Car Rental Software →Billing & Finance
Billing and finance in the same system as your fleet
Invoices are raised from the rental agreement, the lease, the toll import, the transport contract or the workshop job, with UAE VAT on every line. Credit notes, customer statements, the ledger and the VAT return live in the same cloud ERP.
Invoices from the Contract
UAE VAT on Every Line
Ledger & VAT Return
From contract to ledger
- 1
Contract or job
- 2
Charges
- 3
UAE VAT
- 4
Invoice
- 5
Statement
- 6
Ledger
Nothing is re-keyed into a separate finance system
Invoicing
Invoices raised from the contract
Each business line generates its invoices from its own records, in bulk where that makes sense.
Lease billing
Preview and generate recurring lease invoices from the lease agreements.
Fleet Leasing →Salik invoicing
Invoice imported Salik crossings to the agreement that had the vehicle.
Transport contracts
Preview and generate invoices for transport contracts, per trip, hour, day or kilometer.
Chauffeur & Transport →UAE VAT
VAT decided line by line
VAT is resolved for each line from a clear order: the transaction, the charge code, the customer, then the location, region and company. The charge code outranks the customer, so a charge that is not taxable is never taxed by accident.
VAT setup
Set VAT defaults by company, region and location, and by charge code.
VAT return
The finance module includes a VAT return screen.
Receivables
Credit notes, statements and collections
Once invoices are out, the same system follows them up.
Credit notes
Issue credit notes against invoices.
Customer statements
Customer statements with ageing.
Bulk invoice email
Email invoices to customers in bulk, or download them as one archive.
Receipts
Record the payments customers make against their invoices.
The Ledger
Accounts, journals and month-end
The finance module keeps the chart of accounts, journals and trial balance alongside the operational records.
Chart of accounts and journals
Accounts, journals and the trial balance.
Month-end
Month-end steps run in the same system as billing.
Payables
Supplier invoices and procurement
Purchasing and supplier bills sit in the same system as the fleet they are for.
Supplier invoices
Record supplier invoices, match them to what was ordered and received, and record the payments.
Workshop invoices
Workshop jobs are invoiced from their recorded parts and labor.
Workshop Management →Customer Self-Service
The customer portal
Business customers sign in to the customer portal to see their invoices, statements and receipts, and to raise requests.
Invoices and statements
Customers see and download their invoices and statements.
The cloud ERP
Billing, contracts and operations in one system.
Cloud ERP →Who Uses It
The people who bill and account
Billing, credit control and accounting work from the same records.
Billing staff
Generate rental, lease, Salik and transport invoices in bulk.
Credit control
Send statements, issue credit notes and email invoices in bulk.
Accountants
Keep the accounts, journals and trial balance, and run month-end and the VAT return screen.
Payables
Record supplier invoices, match them and record supplier payments.
What Changes Day to Day
Billing without re-keying
Each of these follows directly from how billing is built.
Invoices start from the record
The agreement, lease, import or job that created the charge is where the invoice comes from.
VAT follows a fixed order
Every line's VAT is decided by the same order, with the charge code above the customer.
Customers serve themselves
Business customers see invoices and statements in the customer portal.
Invoices go out together
A billing run can be emailed in bulk or downloaded as one archive.
FAQ
Billing and finance: common questions
Short answers about what the billing and finance modules do.
How is VAT decided on each line?
From the transaction first, then the charge code, the customer, the location, the region and the company. The charge code outranks the customer.
Can one invoice cover several vehicles?
Yes. Summary invoices and lease billing group charges for a customer across vehicles.
Can customers download their statements?
Yes. Business customers see their invoices and statements, with ageing, in the customer portal.
Is there a VAT return?
Yes. The finance module includes a VAT return screen.
Can customers pay online?
Not at the moment. Payments are recorded against invoices; the customer portal shows how to pay.
Can invoices be emailed in bulk?
Yes. Invoices can be emailed to customers in bulk, or downloaded together as one archive.
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See billing from contract to ledger
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